Annual Drawing Official Rules

You must agree to these Official Rules in order to enter the ASRT Foundation Annual Drawing Contest (the “Contest”). Entry into this Contest constitutes your acceptance of these Official Rules and agreement to be bound by these Rules and the decisions of the Foundation, which decisions are final and binding in all respects.


No purchase, payment or financial contribution is necessary to participate in the Contest and purchase, payment or financial contribution will not increase odds of winning. Contest is void where prohibited by law.

1. Only current ASRT members may participate. Current member is defined as having a current ASRT member status, as determined by ASRT, at the time of entry and on the date of the Drawing.

2. The ASRT and ASRT Foundation governing boards, officers, employees, and interns, and ASRT and ASRT Foundation professional advisors, consultants, contractors, fundraising counsel and their immediate family members and members of the households (whether related or not) of all of the foregoing are not eligible to receive entries or to win. (Definition of immediate family: mother, father, mother-in-law, father-in-law, husband, wife, spouse, partner, brothers, sisters, brothers-in-law, sisters-in-law, children and grandchildren.)

3. To be eligible to receive the grand prize, the winner must be at least 21 years of age. Winners of the second and third prizes must be at least 18 years of age. Entrants or Winners who are not the legal age of majority in their state (e.g., under 19 years of age in Alabama and Nebraska, under 21 years of age in Mississippi) must submit a completed Parental Consent Form that is signed by the Entrant’s or Winner’s parent or legal guardian. Entries submitted by minors without a fully completed parental consent form may be disqualified. All entrants must be U.S. citizens and reside within the continental United States, Alaska or Hawaii. Void where prohibited or restricted by law. All federal, state and local laws and regulations apply. No purchase or donation is necessary to enter or win. The Foundation retains the ultimate decision, in its sole discretion, as to which Entrants are eligible. The Foundation’s failure to enforce any term of these Rules shall not constitute a waiver of that term.


4. All contributions must be remitted in U.S. dollars, or with a check or credit card drawn on a U.S. bank. The amount originally contributed for an entry will not be refunded.

5. Any current member of ASRT may obtain a complimentary ticket as specified in Paragraph 8 of these Rules. ASRT Members who are current when making a contribution will receive tickets in the corresponding amounts: single contribution in the amount of $25 - $49.99 will receive 1 ticket; single contribution in the amount of $50.00 - $74.99 will receive 3 tickets; single contribution in the amount of $75.00 - $124.99 will receive 5 tickets; single contribution in the amount of $125.00 - $249.99 will receive 10 tickets; single contribution in the amount of $250.00 - $399.99 will receive 25 tickets; single contribution in the amount of $400.00 or more will receive 50 tickets. Multiple contributions cannot be aggregated.

6. The amount given for the ticket is not considered a charitable deduction (IRC Sec 170) for tax purposes.

7. There is no limit to the number of tickets that will be issued. Odds of winning will depend on the number of eligible entries received.

8. Minimum contribution for ticket is not necessary to enter or win. ASRT members may obtain information about receiving one complimentary entry ticket to win by dialing 800-444-2778. Complimentary tickets will only be processed by mail and can be transacted only during the period referenced in #10.

9. The Foundation is not responsible for lost, late or misdirected entries or for any computer-related, online, telephonic or technical malfunctions that may occur. Proof of mailing does not constitute proof of entry. Entries are void if they are in whole or in part illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft, as determined in the sole discretion of the Foundation. No entries other than those submitted in compliance with these Rules will be accepted. Sponsor is not responsible for any change of address, whether email or mailing, and/or telephone number of entrant.

10. Entries transacted by fax, mail, telephone, online or in person will only be accepted Wednesday, Feb. 19, 2018, 8 a.m. Mountain time through Wednesday, May 31, 2018, 11:59 p.m. Mountain time. All entrants and entries are subject to verification by the Sponsor. The Drawing will take place in Albuquerque, New Mexico on June 8, 2018.

11. All proceeds from the Drawing, less expenses, will be applied to assist the Foundation in carrying out its mission.

Prize/Drawing Information

12. The grand prize is the winner's choice of a five-night trip for two to Maui, Jackson Hole, WY or New York City. The package consists of round trip coach air transportation from the major commercial airport nearest the winner's U.S. residence to the major commercial airport closest to the destination city for winner and travel guest; double-occupancy accommodations; and ground transportation to/from the airport in the destination city. Any expenses not specified herein are the winner's responsibility. Travel and accommodations are subject to change. Restrictions and blackout periods may apply. All travel arrangements are at the discretion of the Foundation and may be subject to additional terms and provisions of travel provider. Awards of prizes are subject to the express requirement that the winner submit to the sponsor all documentation requested by Sponsor to permit it to comply with all applicable federal, state and local tax reporting.

13. Winner of the grand prize must comply with all applicable requirements and restrictions related to the prize including, without limitation, applicable travel dates, travel documentation and reservation and confirmation procedures. In the event that a winner lives within 100 miles of his or her chosen destination, or elects not to use the airfare component of the prize, the airfare component will be forfeited, and the Foundation will provide no compensation or substitution for difference in prize value.

14. The second-place prize is an Apple Watch, which will be delivered to the winner.

15. The third-place prize is a $200 Amazon Gift Card, which will be delivered to the winner.

16. Approximate Retail Value (ARV) of the grand prize is up to, but not in excess of, U.S. $3,999; actual retail value may vary depending upon the point of departure and fare fluctuation. Any expense above and beyond $3,999 for the grand prize is the responsibility of the winner. The ARV of the Apple Watch Series 2, and $200 Amazon Gift Card is up to, but not in excess of, U.S. $799. Sponsor has not made and is not responsible in any manner for any warranties, representations, or guarantees, express or implied, in fact or law, relating to the prize, regarding the use of the prize, the value or enjoyment of the prize, including, without limitation, merchantability, or fitness for a particular purpose. Sponsor expressly disclaims any responsibility or liability for injury or loss to any person or property relating to the delivery and/or subsequent use of the prizes awarded. Sponsor makes no representations or warranties concerning the appearance, safety or performance of any prize awarded. Sponsor will not be liable for or replace any lost or stolen prize items. Restrictions, conditions, and limitations apply.

17. Any difference between stated value and actual value of the grand, second, and third place prizes will not be awarded, and these prizes are not transferable or redeemable for cash. Prize substitutions will not be allowed, except at sole discretion of the Foundation. Prizes cannot be used in conjunction with any other promotion or offer and may not be separated. The prizes may not be transferred or assigned except by sponsor.

18. Travel must be booked 60 days prior to departure date and completed between Oct. 1, 2018, and Aug. 31, 2019. Travel must be booked through ASRT staff or the official travel agency selected by the Foundation and is subject to availability.

19. Winner and guest must travel on the same itinerary, are solely responsible for all necessary travel documents and must comply with all security requirements.

20. To the extent permitted by law, each winner will be responsible for paying all local, state and federal taxes, including income tax and any such expenses relating to the prize. Each winner is responsible for providing a Social Security number and other necessary information to the Foundation for the purpose of filing a Form W-9 and Form 1099G with the Internal Revenue Service. The fair market value of the prize is includable in the winner's gross income. Airport taxes and fees are included in the grand prize package. All prizes will be net of any taxes Sponsor is required by law to withhold.

21. All meals, insurance, tips, taxes and other expenses not specified herein are not included and are the sole responsibility of the winner.

22. The winner must agree to indemnify and hold ASRT and the Foundation harmless from any and all liabilities, including, but not limited to, claims against ASRT and the Foundation in connection with the Drawing; income tax; illness; injury or death; travel and weather delays or cancellations; and/or personal injury with respect to participation in the promotion and possession, travel, or use of the prize(s) awarded. If applicable law prohibits such a covenant, release or waiver of claims, winner hereby waives the right to seek or accept damages in any proceeding and to reimburse ASRT and the Foundation for any and all expenses or costs associated with such claim (including attorneys' fees, court costs and the amount of any judgment or settlement). The winner must also acknowledge that he or she did not receive any representations, warranty or guarantee, express or implied, in fact or in law, relative to any prize, including but not limited to its quality, merchantability, mechanical condition or fitness for a particular purpose. The winner must release and forever discharge ASRT and the Foundation, their officers, directors, agents and employees, acting officially or otherwise, from all liability, claims, demands, damages, expenses, actions or causes of action, resulting from his or her injury or death that may occur as a result of any travel or benefits received as the winner or growing out of the negligence or misconduct of others; and he or she must indemnify and hold ASRT and the Foundation harmless with respect to any and all damages, claims and other expenses incurred by ASRT and the Foundation in connection with any lawsuit related to his or her actions. The grand prize winner must certify that he or she is fully aware of all risks inherent in travel including loss and/or damage to property, as well as potential physical injury, including death. The grand prize winner must certify his or her understanding that ASRT and the Foundation cannot control the conditions of the location to which he or she chooses to travel, nor the conduct of other individuals residing in/visiting the location, nor otherwise reduce any risk to which he or she may be subject during the period he or she is traveling. The grand prize winner must acknowledge and recognize that his or her participation in any travel is voluntary and any task he or she undertakes is of his or her own choosing and with a full understanding and awareness of the details of the task and the risks that it poses to him or her and to others. Further, acceptance of the grand prize will require the winner and the winner's travel companion to sign a liability release prior to departure. Any liability of ASRT and/or the Foundation shall be limited to the ticket price paid and, in the case of any dispute, the Foundation's decision shall be final.


23. Foundation assumes no responsibility for incomplete entries, which will be deemed void. If for any reason, the Drawing cannot be conducted as planned by reason of infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, acts of God, or any other causes beyond the control of the Foundation, or any other causes which the Foundation, in its sole opinion, corrupt or affect the administration, security, fairness, integrity or proper conduct of the Drawing, the Foundation reserves the right in its sole discretion to cancel, terminate, modify or suspend the Drawing and, if terminated, award prize from among all eligible entries received as of the date of termination or as otherwise may be deemed fair and equitable by the Foundation. The Foundation is not responsible for any technical, computer, telephone, cable, network, satellite, electronic or internet hardware or software malfunctions, failures, connections, or availability, lost or unavailable network connections, or failed, incorrect, inaccurate, incomplete, corrupted, garbled, jumbled, lost, stolen, misdirected, undelivered or delayed electronic communications, whether caused by the sender or by any of the equipment or programming associated with, or used in entering or conducting the Drawing, or by any human error which may occur in the transmission or processing of the entries in this Drawing. The Foundation assumes no responsibility for service provider/internet/website/usenet accessibility or availability, traffic congestion, or unauthorized human intervention, or the failed, incorrect or inaccurate capture of entry information. The Foundation assumes no responsibility for damage caused by computer virus or otherwise to any computer resulting from Entrant's access of the Foundation's website or participation in the Drawing. The Foundation is not responsible for any incorrect or inaccurate information, whether caused by website users, tampering, hacking, or by any of the equipment or programming associated with or used in the Drawing and assumes no responsibility for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to the website. The Foundation is not liable for unauthorized human intervention in any part of the entry process or the Drawing; printing, typographical, technical, computer, network or human error which may occur in the administration of the Drawing; the uploading, processing or drawing, the announcement of the prizes or in any related materials; late, lost, misdirected, undeliverable, damaged or stolen mail; or receipt or use or misuse of prizes awarded; or any typographical or other error in the printing of these Rules or any materials associated with the administration of the Drawing or the announcement of the prizes. All internet access and usage charges are the responsibility of the Entrant. The Foundation is not responsible for, and hereby disclaims, any injury or damage to any Entrant's or any other person's computer or phone related to or resulting from participating in this Drawing or downloading materials from or use of the website.

24. The decision of the Foundation shall be final and binding on any and all matters concerning the Drawing. The Foundation reserves the right to cancel, modify or suspend the Drawing in its sole discretion. The Foundation's failure to enforce any term of these Rules shall not constitute a waiver of that term.

25. Winning tickets will be drawn on June 8, 2018, (draw date) at the ASRT Foundation. Announcement of winning ticket numbers will include winner's name, city, and state as listed in the winner's ASRT membership record. You do not have to be present to win. Limit one prize per ASRT member, immediate family and household. Winners must satisfy all eligibility requirements before they are awarded any prize.

26. Failure to accept the prize awarded will cause the prize to be forfeited to a newly drawn ticket holder.

27. The grand prize winner does not have the option to select the second or third place prize. The second place prize winner does not have the option to select the third place prize. The third place winner will not be offered the grand or second place prize if they are forfeited.

28. All winners will be notified in writing or by phone of the prize won and the requisite procedure to claim the prize. The winners will have ten (10) business days from the draw date to inform the Foundation of their choice to take the prize; otherwise, the Foundation will draw a new ticket. If the Foundation is unable to contact or locate a selected winner within ten (10) business days of the draw date, the prize will be deemed to have been forfeited. All contact attempts shall be made to the email address and phone number provided in the entrant's ASRT membership record. If the winner does not return release and acknowledgement forms required by the Foundation within thirty (30) days of the draw date, the prize will also be deemed to have been forfeited.

29. Arrangements for delivery of the three prizes will be made between the respective winners and the Foundation after the winners are notified. Winners must satisfy all eligiblility requirements before the prize is awarded.

30. This Drawing is governed by the laws of the State of New Mexico, with venue in Bernalillo County, New Mexico, and all claims must be resolved in the federal or state courts located in Bernalillo County, New Mexico. By entering and/or participating in this Drawing, Entrant signifies his or her knowledge of and agreement to be bound by the most current version of these Rules. All issues and questions concerning the construction, validity, interpretation and enforceability of these Rules, or the rights and obligations of Entrant, shall be governed by and construed exclusively in accordance with the laws of the State of New Mexico without giving effect to any principles of conflicts of law in any jurisdiction. Entrant agrees that any action at law or in equity arising out of or relating to this Drawing shall be filed only in the state or federal courts located in Bernalillo County in the State of New Mexico, and Entrant hereby consents and submits to the personal jurisdiction of such courts for the purposes of litigating any such action.

31. In accepting the prize, the winner consents to having his or her name and/or photograph published and used in a variety of media, including, but not limited to, exhibits, advertising publications, the World Wide Web, marketing materials, publicity, promotion, editorial or illustration or for any other purpose that the Foundation deems appropriate, without compensation. The winner further grants to the Foundation the unconditional, unlimited, irrevocable, perpetual, royalty-free, nonexclusive, transferable right to publish, display, broadcast, reproduce, use, sublicense (through multiple tiers), adapt, edit and/or modify, and create derivative works from, winner's name, biographical information and photograph, in any and all media whether now or hereafter known, without limitation and for any purpose (including commercial purposes, advertising, publicity, fundraising, promotion and sales), and without consideration to the winner and without further consent, compensation or approval. Winners are not guaranteed to appear in any Foundation communication, and Foundation shall not incur any liability to the extent it chooses to refrain from using such information. Winner agrees to sign a liability/publicity release. Winners are not guaranteed to appear in any communication of the Foundation and the Foundation shall not incur any liability to the extent that the Foundation chooses to refrain from using or publicizing a winner’s name.

32. Except where prohibited by law, the Foundation reserves the right to share Entrant information in accordance with the Privacy Policy, if any, applicable to the Drawing, and if there is no applicable policy, then in accordance with ASRT's Privacy Policy.

33. Winning ticket numbers will be posted on by Wednesday, June 13, 2018. Winners' names will be published by Aug. 1, 2018.

Sponsor and Administrator

ASRT Foundation
15000 Central Ave. SE
Albuquerque, NM 87123-3909